VigorBuy: How to Build a Trusted Vendor List with Data
Using a Simple Spreadsheet to Track Performance & Minimize Risk
In global sourcing, consistent quality and reliability are the bedrock of a successful business. Relying on memory or scattered notes about suppliers is a recipe for risk. VigorBuy champions a systematic, data-driven approach. This guide explains how to use a simple but powerful VigorBuy Performance Spreadsheet
The Three Pillars of Seller Evaluation
Our methodology focuses on three critical, measurable performance areas that directly impact your operations and customer satisfaction.
1. QC Approval Rate (%)
Definition:
How to Track:(Approved Orders / Total Inspected Orders) * 100. Why It Matters:
2. Average On-Time Delivery
Definition:
How to Track:
Why It Matters:
3. Communication & Responsiveness History
Definition:
How to Track:
Why It Matters:
Structuring Your VigorBuy Spreadsheet
A consolidated view is key. Below is a recommended table structure for your master vendor tracker.
| Seller ID/Name | Product Category | QC Approval Rate (%) | Avg. Delivery Delay (Days) | Comm. Score (1-5) | Last Order Date | Total Orders | Notes / Major Incidents | Status (A/B/C List) |
|---|---|---|---|---|---|---|---|---|
| Supplier-A | Electronics | 95% | -2 (Early) | 5 | 2023-10-26 | 15 | Proactively informed about component upgrade. | A-List (Trusted) |
| Supplier-B | Textiles | 78% | +7 | 3 | 2023-09-15 | 8 | QC issue on Order #789; resolved after complaint. | B-List (Monitor) |
| Supplier-C | Hardware | 60% | +15 | 2 | 2023-07-10 | 5 | Poor packaging, multiple missed deadlines. | C-List (Phase Out) |
From Data to Decision: Building Your Lists
With data populated, categorize your sellers to allocate your time and business effectively.
Step 1: The A-List (Trusted Partners)
Criteria:90%), on-time or early delivery, excellent communication (Score 4-5).
Action:
Step 2: The B-List (Monitor & Develop)
Criteria:
Action:
Step 3: The C-List (High-Risk / Phase Out)
Criteria:
Action:
Conclusion: Confidence Through Clarity
The VigorBuy Performance Spreadsheet transforms supplier management from a reactive headache into a proactive strategy. By consistently tracking QC approval rates, delivery times, and communication history, you build an empirical foundation for your sourcing decisions. This process not only helps you identify and phase out unreliable vendors but, more importantly, allows you to recognize and reward your best partners—fostering stronger relationships and building a resilient, high-performing supply chain for your business.
Start tracking today. Your trusted vendor list is a spreadsheet away.